RULES FOR ALL e-CAMPUS COST CENTRES |
1. |
Financial rules, as detailed in the documents
"Principles of Financial Management" and the "Financial Quick Guide"
are applicable to all e-Campus Cost Centres. |
2. |
NO overspending is allowed. |
3. |
NO transfers between cost centres are allowed. |
4. |
NO positions may be created that cannot be paid for from the operational funds after completion of the project. |
5. |
NO contracts may be entered into before the project budget has not been finally approved by the Projects' Board. Once the budget has been approved, the contract may not exceed the budgeted amount or period of time for which funds have been allocated. |
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B642 tot B650: SPECIFIC RULES FOR FACULTY COST CENTRES |
1. |
Faculty cost points are also subject to the general rules for e-Campus Cost Centres. |
2. |
Authorisations for payments must be given by the Dean or his authorised representative. |
3. |
Entertainment costs may not be recovered from faculty cost centres. |
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ALL OTHER e-CAMPUS COST CENTRES |
1. |
Refreshments:: Please note that in terms of the guidelines in the Financial Quick Guide of the University project funds may NEVER be used for refreshment budgets. |
2. |
Spending must correspond with the items indicated in the budget. The project manager is responsible for ensuring that they correspond. |
3. |
All asset items purchased within the context of the project have
to be entered into the asset register of the PROJEKtUS Office (unless agreed on in writing
that these assets become the property of the relevant environment). After completion of the
project, these items become the property of the office in order to be re-used in other
projects. |
4. |
Licences: Should licences be the only remaining cost
element after the first year of a project, an application can be made for the costs to be
carried by the central e-Campus Initiative. Please address a request via e-mail to
ekampus@sun.ac.za, containing the following information:
|
4. |
Rewards: Please note that in terms of the guidelines
in the Financial Quick Guide of the University budgets for rewards may NOT come from project funds. |
